New Generation Cash Register Integration Methods

Important Notice Regarding the Legislation on New Generation Cash Registers (March 2018)

The Revenue Administration published an announcement on 06.03.2018 with the title “Announcement Regarding the Obligation on Coordinated Use of Sales Application Software, Orders and External Systems Used for Retail Sales of Products and Services in Connection with Cash Registers.” The original announcement can be accessed in the “Announcements on New Generation Cash Register Application” section of the official website of the Revenue Administration, https://ynokc.gib.gov.tr/ . The text is as follows:

ANNOUNCEMENT REGARDING THE OBLIGATION ON COORDINATED USE OF SALES APPLICATION SOFTWARE, ORDERS AND EXTERNAL SYSTEMS USED FOR RETAIL SALES OF PRODUCTS AND SERVICES IN CONNECTION WITH CASH REGISTERS

As is already known; according to Article 8 with the title “Principles for coordinated use of external hardware and software with cash registers” of Communiqué on Tax Procedure Law Nr. 483, published in the Official Gazette Nr. 30196 on 30.09.2017; it is obligatory that sales application software and the hardware such as computers etc. (including mobile hand terminals used for taking orders as well as devices producing receipts or documents with no fiscal validity that show the order information) for retail sales of products and services are used in connection with Old Generation and New Generation Cash Registers starting from 01 April 2018 (this has to be done in a manner that all sales and order transactions done by sales application software or external software are transformed into a fiscally valid receipt on the Cash Register).

In order to comply with this obligation, the taxpayers using external sales software or hardware for retail sales of products and services must apply to authorized service shops of their software and Cash Register companies in order to have these software and hardware systems function in connection with the Cash Registers; and the necessary integration processes must be carried out by the authorized service shops of Cash Registers before 01 April 2018.”

Read Nebim’s summary assessment on the announcement above in Nebim Blog under “Regarding the Cash Register Announcement Published by the Revenue Administration on 06 March 2018”

To get further information on New Generation Cash Registers, please visit the page on the New Generation Cash Register Legislation which includes the updated version of Communiqué on Tax Procedure Nr. 483.

Why Should You Integrate Nebim V3 POS with New Generation Cash Registers?

In case you use New Generation Cash Registers, your sales and orders must be transformed into fiscally valid receipts on New Generation Cash Registers, as stated in the Communiqué on Tax Procedure Law Nr. 483.

Nebim V3 POS can function with integrated New Generation Cash Registers over cable using GMP-3 protocol as required by law. This integration provides various other advantages in addition to compliance with the relevant legislation.

• Work in Accordance with the Legislation on New Generation Cash Registers:
  • Use your New Generation Cash Registers with Nebim V3 POS by using GMP-3 protocol connected over cable,
  • From Nebim V3 POS, send the customer information, orders, advance payment and invoice information as well as the current account information numbers created for installment sales at retail companies which carry out sales on installments to the New Generation Cash Registers in order to issue information slips as stated in the New Generation Cash Registers Technical Manual.
  • Get the information on receipts printed on New Generation Cash Registers back with Nebim V3 POS.
• Prevent cashier errors: During the payment, have your cashiers select the correct credit card, number of credit card installments and points on Nebim V3 POS, and so prevent cashier errors.
• Have POS turnover reconciliation with the banks: The POS turnover reconciliation with the banks is based on data from New Generation Cash Registers integrated to Nebim V3 POS. This way, you can ensure that these are done free from errors.
• You can either use receipts of payment or invoices:
  • If you wish, you can print a “Combined receipt of payment with the bank slip on New Generation Cash Register” when you are concluding sales on Nebim V3 POS.
  • If you wish, you can issue an invoice (printed or electronic) on Nebim V3 POS and print an “information slip” on the New Generation Cash Register in compliance with the legislation.
• Use the POS program richest in functions: When you start using New Generation Cash Registers, continue to benefit from all campaign and CRM features of Nebim V3.

Sales with Nebim V3 POS and Printing Receipts with Fiscal Seal on New Generation Cash Registers

• The cashier performs the sales steps such as product scanning, selecting the customer, pricing, and applying campaigns using Nebim V3 POS in connection with the New Generation Cash Register.
• The receipt of payment bearing the fiscal seal is printed on the New Generation Cash Register. In case the payment has been made with a credit card, a “combined receipt” including the credit card slip is printed.
• The information on the New Generation Cash Register is transmitted to Nebim V3 POS (serial number and the Z number of the cash register, date of the document, number of the document and payment method)
• Subsequently, in the headquarters, the POS turnover reconciliation with the banks is done easily and correctly based on this data taken from New Generation Cash Registers integrated with Nebim V3 POS.

Printing Invoices on Invoice Forms with Nebim V3 POS and Information Slips on New Generation Cash Registers

• The cashier performs the sales steps such as product scanning, selecting the customer, pricing, and applying campaigns using Nebim V3 POS in connection with the New Generation Cash Register.
• The invoice information slip is printed on an invoice information form on the New Generation Cash Register.
• The information on the information slip of the New Generation Cash Register is transmitted to Nebim V3 POS (serial number and the Z number of the cash register, date of the document, number of the document and payment method).
• With the transmitted information, the invoice is printed on an invoice form using Nebim V3 POS. This invoice is handed to the customer along with the information slip printed on the New Generation Cash Register.
• Subsequently, in the headquarters, the POS turnover reconciliation with the banks is done easily and correctly based on this data taken from New Generation Cash Registers integrated with Nebim V3 POS.

Printing e-Invoices / e-Archive Invoices with Nebim V3 POS and Information Slips on New Generation Cash Registers

If you are subject to e-Invoice and/or e-Archive Invoice, you can use the Nebim V3 POS interface in your stores to prepare an e-Invoice and/or e-Archive Invoice in connection with the New Generation Cash Registers and also to print an information slip on these cash registers as required by the legislation.

• The cashier performs the sales steps such as product scanning, selecting the customer, pricing, and applying campaigns using Nebim V3 POS in connection with the New Generation Cash Register.
• The invoice information slip with product information is printed on the New Generation Cash Register.
• The information on the information slip of the New Generation Cash Register is transmitted to Nebim V3 POS (serial number and the Z number of the cash register, date of the document, number of the document and payment method).
• e-Archive invoice information is sent from Nebim V3 POS to the special integrator.
• e-Archive invoice sent to the special integrator is printed on plain paper on the printer.
• The printed e-Archive invoice is handed to the customer together with the information slip which includes product details and displays the notice “Valid as a Dispatch Note”.
• The special integrator applies the fiscal seal and signs the e-Archive invoice and sends it back to Nebim V3 POS.
• Subsequently, in the headquarters, the POS turnover reconciliation with the banks is done easily and correctly based on this data taken from New Generation Cash Registers integrated with Nebim V3 POS.

Printing Advance Payment Information Slips on New Generation Cash Registers for Advance Payments on Orders or Product Reservations on Nebim V3 POS

• For entering orders with upfront payments, product reservations or orders regarding sales on installments; the cashier performs the sales steps such as product scanning, selecting the customer, pricing, and applying campaigns using Nebim V3 POS.
• Based on the order records, when payment is made by the customer in any form (cash, credit card etc.), the order information is sent from Nebim V3 POS to the New Generation Cash Register.
• The advance payment information slip is printed on the New Generation Cash Register.
• The information on the information slip of the New Generation Cash Register is transmitted to Nebim V3 POS (serial number and the Z number of the cash register, date of the document, number of the document and payment method).
• When this order is later transformed into an invoice, the information regarding the receipt of advance payments in connection with the invoice is saved on Nebim V3 in the manner specified in the technical manual of the New Generation Cash Register. This information is also displayed in the issued invoice.
• Subsequently, in the headquarters, the POS turnover reconciliation with the banks is done easily and correctly based on this data taken from New Generation Cash Registers integrated with Nebim V3 POS.

Printing Current Account Information Slips on New Generation Cash Registers for Installment Payments Arising from Installment Sales on Nebim V3 POS

• On Nebim V3 POS in connection with the New Generation Cash Register; an order for sales on installments or an invoice for sales on installments is issued.
• The installments based on the order for sales on installments or on the invoice for sales on installments are saved in Nebim V3 together with their due dates information.
• When the customer comes to the store wishing to make an installment payment, the corresponding installments are settled in Nebim V3 POS.
• A current account statement number based on the paid installments is created on Nebim V3 in order to be sent to the New Generation Cash Registers as specified in the technical guides of the New Generation Cash Registers.
• The customer information (the current account code of the customer, name, surname, title, tax number or Turkish Republic Personal Identification Number) and the date and number of the current account statement created by Nebim V3 are sent from Nebim V3 POS to the New Generation Cash Register.
• An information slip regarding the received payment on the current account is printed on the New Generation Cash Register.
• The information on the information slip of the New Generation Cash Register (serial number and the Z number of the cash register, date of the document, number of the document and payment method) is transmitted to Nebim V3 POS.
• Subsequently, in the headquarters, the POS turnover reconciliation with the banks is done easily and correctly based on this data taken from New Generation Cash Registers integrated with Nebim V3 POS.

The New Generation Cash Register Models that Function Connected to Nebim V3 POS

Nebim has integrated the Nebim V3 POS program with the new Generation Cash registers so that your sales and orders can be transformed into fiscally valid receipts on the New Generation Cash Registers as specified in the Communiqué on Tax Procedure Law Nr. 483.

The New Generation Cash Register models that function over cable connection with Nebim V3 POS using GMP-3 protocol are as follows:

• Beko 300TR
• Hugin FP 300
• Hugin FT 202
• Hugin VX 675
• Ingenico iDE 280
• Ingenico iWE 280
• Olivetti Verifone MX 915
• Profilo Farex FR-8300
• Profilo S900
• Profilo VX 680
• Profilo YK-PS 300